Convenience is a major reason to choose Rutgers as your conference site. A professional conference coordinator will assist with all of the logistical arrangements for your conference.
When considering use of university facilities, it is important to understand that the University is not a hotel, and cannot provide hotel-like accommodations and amenities. Groups that choose Rutgers as a conference site utilize student housing, student dining halls and student classrooms.
Conferences are booked with the understanding that participants attend the entire conference. There are no credits or refunds given for participants who choose to limit their stay.
Housing
Housing accommodations include:
- Two or three bedroom suites with semi-private bathrooms
- Double-bedroom apartments with kitchen and bathroom
- Single-bedroom apartments with kitchen and two bathrooms
- Non air-cooled traditional residence halls are available at a discount
While Rutgers’ accommodations are clean, well-maintained, and nicely landscaped, visitors should remember that university housing was designed with students in mind. Residence halls are not hotels. Linen Service is optional; various levels of service can be added to your contracted housing rates, upon request. Detailed descriptions of our residential facilities can be found at the link here.
Dining Services
Rutgers’ Division of Dining Services provides the highest quality food and service to our conference participants. With the exception of special catered events, meals are served cafeteria-style in the dining halls located on each of the five campuses. Your housing location will determine your assigned dining hall. Special dietary needs can be accommodated with at least two weeks advance notice.
Rutgers Catering will exceed expectations for your special events. Our standard catering menus can be viewed here and can be customized to meet your needs.
Parking and Transportation
Parking lots are located within walking distance of all residence halls. The Department of Transportation Services administers and maintains parking facilities, enforces parking regulations and provides all intercampus bus transportation. ALL vehicles using university lots must be registered upon arrival to campus. Special university permissions for vehicles with handicapped license plates are available, upon request.
While most groups will not need to travel to another campus, the Campus Bus System provides FREE shuttle service between the five campuses, Monday through Friday. Limited service may be available on weekends.
Registration/Checkout Services
On-site registration will be scheduled in the lobby of the residence hall assigned to your group. Conference Services will provide registration and checkout assistance in the form of distributing and collecting keys, access cards and meal identification. Vehicle information for parking can also be documented upon arrival, unless provided in advance to expedite check-in.
Meeting Space
Classrooms, lecture halls and auditoriums are located on each campus. In addition, Rutgers has five Student Centers to serve each campus population. These bright, modern facilities provide a wide range of services from the rental of conference rooms and multipurpose rooms to food courts and game rooms. Most of the university’s athletic facilities are located on the Busch and Livingston Campuses; however, each campus has its own gymnasium or recreation center.
Public areas within the residence halls such as lounges and multipurpose rooms can be used as meeting space by the programs assigned to that building. Requests for use of public areas must be made in advance through your Conference Coordinator.
Due to high demand, availability of meeting space is not guaranteed and should be requested as far in advance as possible.
RUWireless
All visitors to the university have access to our Guest Wi-Fi network upon arrival. When requested in advance, participants can be configured for account access to RUWireless secure, which also enables use of the wired (Ethernet) connections throughout campus, including the residential areas.
Recreational Services
Access for participants during open hours at the Werblin Recreation Center on the Busch Campus can be arranged upon request, for a daily fee. Please note that access during open recreation hours is limited to guests over the age of 18.
